What is the purpose of this notice?
We collect certain information about you in the course of operating our club. This notice sets out details of the information that we collect, how we process it, to whom we disclose it, and your rights under data protection law in relation to our processing of your data.
Who controls the use of your personal data?
The Officers, the Committee, of Rathangan Tennis Club and sub-Committees control what data is collected and processed in connection with the running of the Club. If you have any queries in relation to the processing of your personal data, contact firstname.lastname@example.org.
What personal data is collected?
In order to provide relevant information to our members we need to process certain personal data in relation to you, which includes:
Email address (only when you have shared it with us directly)
Mobile phone number (only where you have shared it with us directly)
From where do we collect personal data?
Most of the personal data that we collect about you will be provided by you directly to other Club members or through our application forms.
Why do you process my personal data?
We process your personal data in order to help with the operation of our club.
We may disclose data about you to organisations involved in the running of tennis to the extent that they need to have it for that purpose or to fulfil regulatory requirements. We will not disclose data we hold about you to third parties or organisations to facilitate marketing.
Important information about your consent to the processing of your personal data.
In order to process certain personal data in relation to you, we need to have your consent. When we process your personal data on the basis of your consent, you are free to withdraw that consent at any time. You can withdraw your consent by emailing email@example.com. Please note that if you withdraw your consent it may not be possible for you to participate in the activities of the Club as contact and social interaction are central to the purpose of the Club. Unless and until we hear from you to the contrary we will take it that you consent to the Club continuing to process and hold the data it has relating to you.
Please note that if you withdraw your consent or do not give us the information we need, it may not be possible for you to participate in the activities of the Club.
Retention of personal data.
We will retain your personal data in accordance with our record retention policies. The record retention policies operate on the principle that we keep personal data for no longer than is necessary for the purpose for which we collected it, and in accordance with any requirements that are imposed on us by our regulators or by law. This means that the retention period for your personal data will vary depending on the type of personal data.
You have various rights under data protection law, subject to certain exemptions, in connection with our processing of your personal data:
Right to access the data - You have the right to request a copy of the personal data that we hold about you, together with other information about our processing of that personal data.
Right to rectification – You have the right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information you may request that we update the information such that it is complete.
Right to erasure – You have the right to request us to delete personal data that we hold about you. This is sometimes referred to as the right to be forgotten.
Right to restriction of processing or to object to processing – You have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your personal data for particular purposes.
Right to data portability – You have the right to request us to provide you, or a third party, with a copy of your personal data in a structured, commonly used machine-readable format.
Questions and Complaints.
If you have any queries or complaints in connection with our processing of your personal data, you can get in touch with us using the following contact details: